Frequently Asked Questions
Q. How does a
student move from one level to another?
A. If the student passes all courses of a level successfully,
he/she moves on to the next level. If he/she fails in one or two courses,
he/she shall be transferred to the next level, and this course shall be
transferred to the next semester and tested at the end of the semester. If
he/she fails in three courses or more, he/she stays at the same level and
re-examines the courses in which he/she failed.
Q: Is it permissible
to transfer from other faculties of the university to the Faculty of Languages
and Translation?
A: This may be done in accordance with the following regulations:
●No new student may be transferred.
● The student should submit his/her request to transfer from the
College in which he/she is enrolled within the first two weeks of the semester.
● The student should not have a prior transfer during his/her study
at the University.
● He/she should have an approval from the College he/she wants to
transfer from.
● He/she should get
approval to join the College of Languages and Translation.
● The academic record of the transferred student should include all
passed courses, grades, and GPA.
Q: What is an
academic record?
A: t is a statement indicating the student's academic progress,
including the courses he/she passes each semester, the grades obtained, the
semester and cumulative averages, and the general grade in addition to the
exempted courses.
Q: Shall the courses
you studied in the previous College be calculated in the case of transfer?
A: Equality of some courses taught in the College of Languages and
Translation (CLT) can be awarded. The grade obtained in the previous College
shall be calculated. Therefore, the student does not have to repeat this course
again to the fulfillment of the following:
● Obtaining a transfer
approval from the CLT.
● Passing the course
the student requests to be calculated.
● Submitting the
equation application to the CLT and obtaining approval.
Q: How are courses
graded?
A: Courses are graded as shown in the following chart.
Grade
Points
(out of 4) | Grade
Points
(out of 5) | Grade Code | Grade | Marks Range |
4.0 | 5.0 | +A | Exceptional | 95 - 100 |
3.75 | 4.75 | A | Excellent | 90 – 94.99 |
3.5 | 4.5 | B+ | Superior | 85 – 89.99 |
3.0 | 4.0 | B | Very Good | 80 – 84.99 |
2.5 | 3.5 | C+ | Above Average | 75 – 79.99 |
2.0 | 3.0 | C | Good | 70 – 74.99 |
1.5 | 2.5 | D+ | High Pass | 65 – 69.99 |
1.0 | 2.0 | D | Pass | 60 – 64.99 |
0 | 1.0 | H | Fail | 59.99 - 0 |
Q: What is the
cumulative average?
A: It refers to the total quality points a student has earned in
all courses taken since enrolling at the University, divided by the total
number of credit hours assigned for these courses (e.g., Appendix B in the
Regulations- pp. 70-71).
Q: What is the method
of grading and testing in the College?
A: Each course is assigned 100 points divided to:
40 pts. for semester work +
60 pts. for a final exam
Semester work of each course is measured by oral or practical
tests, research papers, and other class activities. All or some of these tools
can be combined, or a written test can be used.
Q: What is
enrollment termination?
A: If a student fails to attend without an acceptable excuse for
fifteen consecutive days, or thirty separate days during a semester, his
enrollment at the University will be terminated.
Q: How can a student
request reinstatement after enrollment termination?
A: A student can apply for reinstatement using the same university
ID number and academic record he/she had before termination of his/her
enrollment, according to the following regulations:
● He/she must apply for
reinstatement within four regular semesters from the date of termination.
● The College Council must
approve the reinstatement.
● A student can be granted
reinstatement only once.
● A student cannot be
granted reinstatement if he/she is placed on academic probation.
● A student who has been
dismissed from the University cannot be granted reinstatement.
Q: What is academic
probation?
A: It is a notification given to a student with a cumulative GPA
below minimum acceptable limit (2 out of 5). The student who receives three
consecutive academic probations will be dismissed from the University.
Q: When is the student denied entrance to the
final examinations?
A: A full-time student should attend lectures and practical
lessons. He/she is denied entrance to the final exams if the percentage of
his/her attendance is less than 80% of classes assigned to each course during a
semester. If he/she exceeds the absence limit without an excuse accepted by the
course instructor and the College, the student may be denied entrance to the
final exam in this course; therefore, he/she is considered to have failed that
course. If a student reaches 50% of absences, he/she is denied entrance to the
final exam, irrespective of the excuses.
Q: What is semester
withdrawal?
A: A student may withdraw from the University for a semester,
without his/her being considered as having failed the courses, if he/she
presents an acceptable excuse to the College Council at least five weeks prior
to the beginning of the final examinations.
Q: What is the
postponement of the study?
A: A student may postpone study for reasons considered acceptable
by the College Council. The postponement duration cannot be more than two
consecutive regular semesters or three non-consecutive regular semesters as
maximum during his/her study at the University; otherwise, he/she will be
dismissed from the University. Applications of postponement should be submitted
before the end of the second week of the semester.
Q: Can a failing
student study courses of the next academic level?
A: A student who failed in one or more courses can study courses of
the next academic level provided that there is no conflict in the schedule.
Q: Should a student,
who failed in one or two courses in level 8, repeat courses of level 8?
A: If a student fails one or two courses of level 8, he/she can
take a supplementary exam within the first weeks of next semester's beginning.
This exam is designed to failing students in level 8.
Q: What should a
student do when facing academic difficulties?
A: Every faculty assigns an academic advisor for each student.
Students are encouraged to benefit from academic advisors' expertise.
Q: What are the
tasks of an academic advisor?
A: To fulfill the mission, vision and objectives of academic
advising, the College set the tasks of academic advisors, including:
● Guiding new students through instructive programs.
● Taking care of the low achievers, examining potential causes and
attempting to solve them.
● Taking care of scholarship students and setting appropriate study
plans for them.
● Supervising counseling programs for all students in collaboration
with students' activities based on recommendations by the Academic Advising
Committee in the College.
● Conducting individual interviews for cases requiring them,
examining the case, proposing to refer the issue to the competent authorities
when necessary, and preparing the necessary reports thereon.
● Suggesting proper resolutions regarding the cases of students
deemed by the advisor, or referred by the Dean or Vice-Dean.
● Participating in work related to planning, follow-up and
evaluation processes as determined by the Academic Advising Committee in the
College.
● Monitoring students' enrollment and their schedules in the
enrollment period prescribed for each semester.