Monday, January 12, 2015


Frequently Asked Questions


Q. How does a student move from one level to another?

A. If the student passes all courses of a level successfully, he/she moves on to the next level. If he/she fails in one or two courses, he/she shall be transferred to the next level, and this course shall be transferred to the next semester and tested at the end of the semester. If he/she fails in three courses or more, he/she stays at the same level and re-examines the courses in which he/she failed.


Q: Is it permissible to transfer from other faculties of the university to the Faculty of Languages and Translation?

A: This may be done in accordance with the following regulations:

 No new student may be transferred.

The student should submit his/her request to transfer from the College in which he/she is enrolled within the first two weeks of the semester.

The student should not have a prior transfer during his/her study at the University.

He/she should have an approval from the College he/she wants to transfer from.

He/she should get approval to join the College of Languages and Translation.

The academic record of the transferred student should include all passed courses, grades, and GPA.


Q: What is an academic record?

A: t is a statement indicating the student's academic progress, including the courses he/she passes each semester, the grades obtained, the semester and cumulative averages, and the general grade in addition to the exempted courses.


Q: Shall the courses you studied in the previous College be calculated in the case of transfer?

A: Equality of some courses taught in the College of Languages and Translation (CLT) can be awarded. The grade obtained in the previous College shall be calculated. Therefore, the student does not have to repeat this course again to the fulfillment of the following:

Obtaining a transfer approval from the CLT.

Passing the course the student requests to be calculated.

Submitting the equation application to the CLT and obtaining approval.


Q: How are courses graded?

A: Courses are graded as shown in the following chart.

(out of 4)

(out of 5)

Grade Code


Marks Range





95 - 100





90 – 94.99





85 – 89.99




Very Good

80 – 84.99




Above Average

75 – 79.99





70 – 74.99




High Pass

65 – 69.99





60 – 64.99





59.99 - 0


Q: What is the cumulative average?

A: It refers to the total quality points a student has earned in all courses taken since enrolling at the University, divided by the total number of credit hours assigned for these courses (e.g., Appendix B in the Regulations- pp. 70-71).


Q: What is the method of grading and testing in the College?

A: Each course is assigned 100 points divided to:

40 pts. for semester work  + 60 pts. for a final exam

Semester work of each course is measured by oral or practical tests, research papers, and other class activities. All or some of these tools can be combined, or a written test can be used.


Q: What is enrollment termination?

A: If a student fails to attend without an acceptable excuse for fifteen consecutive days, or thirty separate days during a semester, his enrollment at the University will be terminated.


Q: How can a student request reinstatement after enrollment termination?

A: A student can apply for reinstatement using the same university ID number and academic record he/she had before termination of his/her enrollment, according to the following regulations:

●  He/she must apply for reinstatement within four regular semesters from the date of termination.

●  The College Council must approve the reinstatement.

●  A student can be granted reinstatement only once.

●  A student cannot be granted reinstatement if he/she is placed on academic probation.

●  A student who has been dismissed from the University cannot be granted reinstatement.


Q: What is academic probation?

A: It is a notification given to a student with a cumulative GPA below minimum acceptable limit (2 out of 5). The student who receives three consecutive academic probations will be dismissed from the University.



Q:  When is the student denied entrance to the final examinations?

A: A full-time student should attend lectures and practical lessons. He/she is denied entrance to the final exams if the percentage of his/her attendance is less than 80% of classes assigned to each course during a semester. If he/she exceeds the absence limit without an excuse accepted by the course instructor and the College, the student may be denied entrance to the final exam in this course; therefore, he/she is considered to have failed that course. If a student reaches 50% of absences, he/she is denied entrance to the final exam, irrespective of the excuses.


Q: What is semester withdrawal?

A: A student may withdraw from the University for a semester, without his/her being considered as having failed the courses, if he/she presents an acceptable excuse to the College Council at least five weeks prior to the beginning of the final examinations.


Q: What is the postponement of the study?

A: A student may postpone study for reasons considered acceptable by the College Council. The postponement duration cannot be more than two consecutive regular semesters or three non-consecutive regular semesters as maximum during his/her study at the University; otherwise, he/she will be dismissed from the University. Applications of postponement should be submitted before the end of the second week of the semester.


Q: Can a failing student study courses of the next academic level?

A: A student who failed in one or more courses can study courses of the next academic level provided that there is no conflict in the schedule.


Q: Should a student, who failed in one or two courses in level 8, repeat courses of level 8?

A: If a student fails one or two courses of level 8, he/she can take a supplementary exam within the first weeks of next semester's beginning. This exam is designed to failing students in level 8.


Q: What should a student do when facing academic difficulties?

A: Every faculty assigns an academic advisor for each student. Students are encouraged to benefit from academic advisors' expertise.


Q: What are the tasks of an academic advisor?

A: To fulfill the mission, vision and objectives of academic advising, the College set the tasks of academic advisors, including:

● Guiding new students through instructive programs.

● Taking care of the low achievers, examining potential causes and attempting to solve them.

● Taking care of scholarship students and setting appropriate study plans for them.

● Supervising counseling programs for all students in collaboration with students' activities based on recommendations by the Academic Advising Committee in the College.

● Conducting individual interviews for cases requiring them, examining the case, proposing to refer the issue to the competent authorities when necessary, and preparing the necessary reports thereon.

● Suggesting proper resolutions regarding the cases of students deemed by the advisor, or referred by the Dean or Vice-Dean.

● Participating in work related to planning, follow-up and evaluation processes as determined by the Academic Advising Committee in the College.

● Monitoring students' enrollment and their schedules in the enrollment period prescribed for each semester.