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1. Preparing the Dean's daily agenda, overseeing the reception of office visitors, and arranging appointments.
2. Preparing and coordinating the Dean's meetings, documenting the recommendations, and issuing the necessary circulations in accordance with institutional regulations.
3. Following up on matters assigned by the Dean with both internal and external entities and submitting the necessary reports.
4. Supervising incoming communications, handling outgoing communications of the Dean's Office, and recording and archiving what is necessary.
5. Monitoring electronic systems and supervising the execution of incoming and outgoing tasks.
6. Supervising the archiving of files and ensuring the availability of essential office facilities for the Dean's Office.
7. Presenting daily correspondence to the Dean and obtaining instructions regarding responses.
8. Preparing periodic and annual reports on the office's activities and achievements,proposing improvements, and submitting them to the Dean.
9. Supervising the performance of staff in the Dean's Office and proposing work plans that ensure smooth workflow.
10. Carrying out tasks assigned by the Dean within the scope of responsibility.
11. Preparing and drafting official correspondence, decisions, and circulars.
12. Managing the reception of visitors, guests, and clients, coordinating their access, and handling inquiries and telephone communications.
13. Preparing and organizing all matters related to the Dean's Office, including files and other documentation.
14. Any other duties assigned by the Dean.